I. Application

Who may apply?

  • Aged 35 or below
  • Undergraduates*, Postgraduates* (Master / PhD), PhD Graduates** in Astronomy, Life Science and Medicine, Mathematical Sciences or other closely related subjects may apply for the Hong Kong Laureate Forum. Young scientists with the above-mentioned qualifications who are not affiliated to universities or institutions may also apply.
* Enroll in Undergraduate or Postgraduate (Master / PhD) programme as at 15 November 2021
** Awarded PhD degree after 15 November 2016
How to apply?

Open application for the 2021 Forum has ended.

How to select “Academic Level” in the online application?

Please select the recognised academic level* at the time of application. Applicants may amend the academic level should there be changes after they have submitted their applications.
Furthermore, the final 200 young scientists selected by the Scientific Review Panel will be invited to update their academic levels at a later stage through a Young Scientist Registration System.

* Please be reminded that the applicants must either: enroll in Undergraduate or Postgraduate (Master / PhD) programme as at 15 November 2021; or be awarded PhD degrees after 15 November 2016
Which language can be used in application?

The Forum will be conducted in English and the Forum will only accept application in English. Applicants whose supporting documents are not in English will be required to provide translated English version of their documents. Please upload the certified copies in original language as well as the translated English versions.

When to apply?

Open application for the 2021 Forum has ended.

How will the participants be selected?

The 200 young scientists will be selected by a two-tier Scientific Review Panel which is formed by a group of local and non-local academics. The first tier, being the Scientific Review Committees, under the three disciplines namely Astronomy, Life Science and Medicine, and Mathematical Sciences will review all valid applications. Each application will be reviewed by at least two members of the relevant Committee. The Scientific Review Board (i.e. second tier of the Panel), will then select the final 200 young scientists to join the Forum.

For the composition of the Scientific Review Panel, please click HERE.



II. Before the Hong Kong Laureate Forum

Things to bring to the Forum

1. Documentation to confirm participation of the Forum

  ✓ Download the HKLF mobile app* or present a participation confirmation email (with QR code) to be issued by the HKLF Secretariat.
*Will be launched soon

2. Passport / Hong Kong Identity Card

  ✓ For passport holders, please ensure the passport has at least six months of validity beyond the last day of travel in Hong Kong.

3. Travel document(s) for participants not holding Hong Kong Identity Card

  ✓ Visa / entry permit requirement – Please visit the Hong Kong Immigration Department website for details.

  ✓ If a visa / entry permit is required, the HKLF Secretariat will, upon request, provide a Forum invitation letter as a supporting document, based on information submitted by participants (collected during young scientist application or to be updated by participants at the HKLF mobile app).

  ✓ Participants are strongly advised to check if they are required to apply for visa / entry permit to travel to Hong Kong once receiving the Forum acceptance notification, and to process visa application (if required) at least three months before the Forum as the visa application process may take a long period of time.

4. Clothing

  ✓ Dress Code – The general attire is smart casual. However, different clothing may be appropriate at social functions and dinners. Participants may refer to our programme details which will be launched in near future.

  ✓ Cultural / National / Regional Costume – Participants are encouraged to bring a set of cultural / national / regional costume representing their own countries / regions to be worn at a special cultural dinner during the Forum.

  ✓ Weather in Hong Kong – Hong Kong’s climate is sub-tropical, tending towards temperate for nearly half the year. During November and December there are pleasant breezes, plenty of sunshine and comfortable temperature. Many people regard these as the best months of the year for visiting Hong Kong. The temperature in November is usually around 19-24 Degrees Celsius. For up-to-date weather information, please visit the Hong Kong Observatory website.

5. Currency

  ✓ The currency in Hong Kong is the Hong Kong dollar (HKD), which is pegged to the US dollar at an approximate rate of HK$7.80 to US$1. However, the exchange rate may fluctuate slightly. For more information on Hong Kong currency, please visit the Hong Kong Monetary Authority website.

  ✓ Bank notes are issued in denominations of HK$1000, HK$500, HK$100, HK$50, HK$20 and HK$10, while coins are also in use. Currency can be changed at airport, banks, hotels or money-changers.

6. Credit Card

  ✓ For non-Hong Kong residing participants, they are advised to check with their home country / regional banks in advance to see if their credit cards can be used in Hong Kong and if there are any additional charges applied to cash withdrawal at ATM.

7. Health-related items

  ✓ Personal first-aid item(s) and / or medicine(s).

  ✓ Personal medical and vaccination record(s), if any, which might be useful in case medical consultation is required when staying in Hong Kong.

  ✓ Document(s) with details of personal insurance policy issued in home country / region, if applicable.

  ✓ Participants are strongly advised to purchase their own travel / medical insurance before departing for Hong Kong.
[Special: In light of the COVID-19 situation, the HKLF Secretariat will update specific health advice in due course.]

8. Electrical accessory and necessity

  ✓ A voltage adapter may be required for personal electronic device(s). The standard electrical voltage in Hong Kong is 220 volts AC, 50Hz. The majority of electrical outlets in Hong Kong take a three-pronged UK-style plug.

9. Pre-paid SIM card

  ✓ Free WiFi services are available in many places in Hong Kong, however, limitations and conditions may apply. Visit Wi-Fi.HK for hotspot locations and details.

  ✓ For stable internet connection, it is recommended to purchase a pre-paid Hong Kong Data SIM card at own home country / region or from outlets of mobile network service operators / convenience stores in Hong Kong.

Will there be travel support?

Hong Kong Permanent Resident
Travel support is applicable to Hong Kong permanent residents studying / working outside Hong Kong and do not require hotel accommodation provided by the HKLF Secretariat. The support will be a round-trip transportation cost subject to terms and conditions, such as financial ceiling. Overseas or Mainland China participants are required to arrange a round-trip travel (both to and from Hong Kong) at their own expense.

Non-Hong Kong Permanent Resident
If any overseas or Mainland China participants have financial difficulty in travelling to Hong Kong, they should seek travel funding from their affiliated institutions and / or organisations. Should that failed, they should approach their national funding bodies. If their applications for financial support for their travel are rejected with written and trackable reason(s), they may apply for travel support from the HKLF Secretariat. The travel support application can be made after receiving the Forum acceptance notification, to be issued by the HKLF Secretariat. The travel support is at the sole discretion of the HKLF Secretariat.

Will there be accommodation arrangement?

Non-Hong Kong permanent residents studying / working outside Hong Kong will be arranged with single hotel accommodation (including breakfast) for a maximum of six nights (14-19 November 2021 inclusive). Any additional cost for extras and hotel incidentals, such as telephone calls, mini-bar, pay-TV / video and so forth, will be at the participants’ own expense.

Those arriving before the check-in date (14 November 2021) or leaving after the check-out date (20 November 2021) should make their own accommodation arrangement for the non-inclusive date(s). Moreover, if any participants plan to arrange accommodation on their own, they are required to inform the HKLF Secretariat immediately after receiving the Forum acceptance notification. Please note that the HKLF Secretariat will not reimburse any expense for self-arranged accommodation.

Hotel to be arranged by the HKLF Secretariat:
Regal Riverside Hotel
34-36 Tai Chung Kiu Road, Shatin, Hong Kong

Any suggested itinerary for non-Hong Kong residents?

The Forum will begin on 15 November 2021 (Monday) with mandatory in-person registration on 14 November 2021 (Sunday) at the Regal Riverside Hotel. To this end, non-Hong Kong residents are strongly advised to arrive at Hong Kong on 14 November 2021. If participants cannot make the registration on 14 November 2021, they are required to contact the HKLF Secretariat for alternative arrangement at least one week prior to the Forum start date.

There will be a gala dinner and closing ceremony on the evening of 19 November 2021 (Friday) and a public seminar in the morning of 20 November 2021 (Saturday). As such, participants are advised to plan their departure for 20 November 2021.

Will participants be covered by insurance?

All participants joining the Forum’s official programmes and activities within the Forum period (14-20 November 2021) will be covered by Group Personal Accident Insurance.

Non-Hong Kong residing participants are strongly recommended to purchase travel insurance on their own prior to departure from their own home country / region to protect themselves against expected situation(s) when travelling to and from Hong Kong and during the stay beyond the Forum period.

Can participants bring accompanying person to the Forum?

Participants may bring their family members / partners / friends to Hong Kong at their own cost. Please note that all accompanying persons will not be able to attend any of the Forum’s programmes or activities. Also, any cost incurred by accompanying persons will not be covered by the Forum. While accompanying persons are welcome to share participants’ own hotel accommodation, the participants are required (and it is their own obligation) to check with the hotel in advance for capability, arrangement and additional charges, for example, for breakfast and extra bed, etc.

How does the HKLF Secretariat manage and protect submitted personal data?

The HKLF Secretariat is committed to ensure that all personal data provided and submitted through application form / young scientist registration / the HKLF mobile app / any other form of request for information (as the case may be) are handled in accordance with the relevant principles and requirements of the Personal Data (Privacy) Ordinance under Legislation Publication Ordinance of the Hong Kong Special Administrative Region of the People's Republic of China.

Please refer to the Personal Information Collection Statement and Privacy Policy Statement of the HKLF for details.



III. During the Hong Kong Laureate Forum

Where and when will be the in-person registration?

All participants will be required to do in-person registration on 14 November 2021 (Sunday) to collect the Young Scientist Kit from 9:00am HKT to 6:00pm HKT at the Regal Riverside Hotel. Only registered participants can participate in the Forum’s official programmes and activities thereafter. If participants foresee that they will not be able to do the in-person registration during the said time, they are required to contact the HKLF Secretariat at least one week prior to the Forum start date for alternative arrangement.

Upon registration, participants will receive the Young Scientist Kit that includes a name badge and other essential materials. The name badge is very important for identification, and will allow participants to access Forum venues and programmes. It will also serve as a permit for official visits, complimentary lunches and dinners. As such, all participants are strongly advised to keep their own name badges safe and always wear them when attending the Forum’s programmes and activities.

What will be the meals arrangements?

Meals / snacks (breakfasts#, lunches, dinners*, light refreshments) will be arranged free of charge during the Forum from 15 November 2021 to the morning of 20 November 2021.

# For participants young scientists who do not stay in the hotel arranged by the HKLF, light refreshments will be arranged on 15-18 November 2021
* All participants will need to arrange one dinner, on 17 November 2021, by themselves.

The HKLF Secretariat will collect special dietary request(s) from individual participants through the HKLF mobile app and try to accommodate as far as possible.

How can I access to internet or make calls in Hong Kong?

Free WiFi is available in the main event venue (Hong Kong Science Park) and the Regal Riverside Hotel. The HKLF Secretariat will setup an internet room with limited computers in Hong Kong Science Park to facilitate participants’ need during the Forum period.

Free WiFi services are widespread in Hong Kong, however, limitations and conditions may apply. Visit Wi-Fi.HK for hotspot locations and details.

For stable internet connection, participants are recommended to purchase pre-paid Hong Kong Data SIM cards at own home country / region or from outlets of mobile network service operators / convenience stores in Hong Kong.

Telephone call services are available in hotel rooms, however, charges may apply. Please check with the hotel for details. Any incidental charges incurred during the stay in the hotel will be at participants’ own cost.

How to get around in Hong Kong?

Shuttle bus service will be arranged by the HKLF Secretariat as follows:

  ✓ From hotel to official venues: Every morning on 15-20 November 2021

  ✓ From official venues to hotel: Every evening (after dinner) on 15-19 November 2021, except 17 November. (The shuttle buses will make one additional stop at MTR Shatin Station on 15, 18 and 19 November.)

  ✓ Travelling between Forum’s official programmes and activities.

If participants plan to tour around Hong Kong on your own beyond the Forum period, you may refer to the following Hong Kong public transport operators’ websites:

Mass Transit Railway (MTR)

✓ Franchised Buses

  ➤ Citybus & New World First Bus

  ➤ Mass The Kowloon Motor Bus

  ➤ Long Win Bus

Hong Kong Tramways

Star Ferry

Peak Tram

What is an Octopus Card?

Octopus card is a reusable contactless stored value smart card for making electronic payments. It is widely used in public transport and retail shops including most convenience stores, supermarkets, fast-food restaurants, etc. in Hong Kong.

Find out more about Octopus Card HERE

Any source of general tourism information?

Please visit Hong Kong Tourism Board website.

What to do in case of emergency?

✓ In case of an emergency at the venues during the Forum’s official programmes and activities, participants are advised to contact the HKLF staff immediately.

✓ If participants have an emergency at hotel(s), please call hotel’s 24-hour guest service hotline(s).

✓ If participants have an emergency at any other situation, they are advised to call the Hong Kong Emergency Number 999 for help, and also to contact the HKLF Secretariat as soon as the situation allows.


IV. After the Hong Kong Laureate Forum

How can participants get in touch with other Forum participants and obtain latest information about the Forum?

Participants are strongly advised to download the HKLF mobile app to stay connected with the other Forum participants, and receive the latest Forum-related information.

Extracts of presentation contents and speakers’ information during the Forum will be uploaded to the HKLF website and the HKLF mobile app.

Participants are encouraged to follow the Hong Kong Laureate Forum on:

Website: https://hklaureateforum.org/en/

Facebook: https://www.facebook.com/HKLaureateForum

Twitter: https://twitter.com/HKLaureateForum

Weibo: https://weibo.com/hklaureateforum

Linkedin: https://www.linkedin.com/company/hklaureateforum

Will there be an Alumni Network?

With the HKLF mobile app, participants can easily stay in touch with the other Forum participants (alumni), as well as share and exchange views on the hottest scientific topics.